CONSTITUTION

 

HARRISBURG CHAPTER

AMERICAN STATISTICAL ASSOCIATION

 

ARTICLE I – Name

 

This organization shall be known as the Harrisburg Chapter of the American Statistical Association.

 

ARTICLE II – Purpose

 

The purpose of this organization shall be to foster in the broadest manner statistics and its applications, and to promote unity and effectiveness of effort among all groups in the Harrisburg area having an interest in or being concerned with statistical problems.  To this end, the Harrisburg Chapter proposes to conduct meetings; to make available information concerning statistical science and its contributions; to cooperate with other organizations in the advancement of statistics; to stimulate research and promote high professional standards; and, in general, to make statistics of service to other sciences and to practical affairs.

 

 

ARTICLE III – Membership

 

The membership of this organization shall consist of two classes:

 

  1. Full Members:  Persons holding membership in the American Statistical Association.

 

  1. Associate Members: Persons interested in statistics in general or the organization in particular, who are not also members of the American Statistical Association.

 

 

ARTICLE IV – Officers

 

The officers of the organization shall be a President (who shall be a full member), President Elect, Secretary (who shall be a full member), and a Treasurer (who shall be a full member).  The officers shall be duly elected by members in good standing during the annual meeting except that the Executive Committee shall fill any vacancy in any office which may occur between the elections.

 

 

ARTICLE V – Executive Committee

 

The Executive Committee shall consist of the officers mentioned in Article IV and the chairman of each of the standing committees. The immediate Past President shall be a member  of the Executive Committee for a period of two years following his term of office.  Meetings of the Executive Committee shall be held whenever called by the president or requested by a majority of the committee members.   

 

 

 

ARTICLE VI – Committees

 

  1. Types of Committees:  The Committees of the organization shall consist of the three standing committees mentioned below and of such special committees as may be appointed by the President.  Members of the standing committees shall be appointed by the president and shall serve until their successors are appointed.  The three standing committees shall be a Program Committee, Membership Committee and State Statistics Committee.

 

  1. Program Committee:  The Program Committee shall consist of a chairman and other members appointed by the president.  The committee shall organize the programs for the meeting of the year. 

 

  1. Membership Committee: The Membership Committee shall consist of a chairman and other members appointed by the president.  The committee shall interest eligible persons to join the Harrisburg Chapter of the American Statistical Association. 

 

  1. State Statistics Committee:  The State Statistics Committee shall consist of a chairman and other members appointed by the president.  The committee shall be responsible for planning conferences, preparing studies and holding meetings designed to further the use and effectiveness of statistics relating to Pennsylvania. 

 

 

ARTICLE VII – Meetings

 

There shall be four or more regular meetings including an annual meeting, during which election of officers shall be held.

 

 

ARTICLE VIII – National Constitution

 

Any and all provisions of the Constitution of the American Statistical Association shall be considered included herein for use where necessary. 

 

 

ARTICLE IX – Amendments

 

This Constitution may be amended by an affirmation 2/3 (two-thirds) vote of the Chapter members in good standing at any meeting of this organization, provided notices of such meeting and of the proposed amendment shall have been sent to each voting member at least two weeks before the date of the meeting in which the proposed amendment is to be voted upon.

 

 

ARTICLE X – Dissolution

 

Upon dissolution of the Chapter, assets shall be distributed to the AMERICAN STATISTICAL ASSOCIATION, 1429 Duke Street, Alexandria, Virginia 22314, for one or more exempt purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1954, or corresponding Section of any future Federal tax code.

BY-LAWS

 

HARRISBURG CHAPTER

AMERICAN STATISTICAL ASSOCIATION

 

 

ARTICLE I – Membership

 

  1. Membership Year:  Membership shall be for the 12 month period from the receipt of annual dues .

 

  1. Resignation:  A member may resign from the Chapter by notifying the secretary.

 

  1. Termination of Membership:  The privilege of membership in the Chapter shall be terminated on the last day of the Membership Year (as defined by Article I Section 1).

 

 

ARTICLE II – Finance

 

  1. Fiscal Year: The fiscal year of the organization shall be from June 1 through May 31.

 

  1. Dues:  The Executive Committee shall have the responsibility of drawing up a schedule of membership dues.  When the organization has approved the Executive Committee’s recommendation, the new schedule shall be announced in a letter to the members and shall become effective at the beginning of the next fiscal year.

 

  1. Expenditures:  All funds of the Harrisburg Chapter shall be deposited in a local financial institution selected by the executive committee.  All bills, or other forms of indebtedness, shall be approved for payment by the Executive Committee.  The President and Treasurer shall countersign checks for expenditures of the Chapter funds.

 

  1. Annual Financial Report and Audit:  The treasurer shall make an annual report to the Executive Committee within two months of the end of the fiscal year.  This report shall be audited by an Auditing Committee selected by the Executive Committee.  The report of the auditors shall be filed with the secretary by September 1 and both treasurer’s and auditor’s reports shall be distributed to the members in September.

 

 

ARTICLE III – Meetings

 

  1. Annual Meeting:  The annual meeting shall be held in May at which time the election of officers shall be held for the ensuing fiscal year. 

 

 

 

 

ARTICLE IV – Nomination and Election of Officers

 

  1. On or before March 1 in each year the President shall appoint a Nominating Committee of not less than three members.  Notice of the appointment of the Nominating Committee together with the names of the members thereof shall be given to the membership.

 

  1. The Nomination Committee shall nominate one member each for President Elect, Secretary and a Treasurer.  Nominations shall be in writing signed by the Chairman of the Nominating Committee.  Such nominations shall be in the hands of the Secretary not later than April 1.  The President Elect shall automatically become President of the following year.  If the President Elect is not available to become president, the Nominating Committee shall nominate a President as well as a President Elect. 

 

  1. Any two members of the Chapter may make further or other nominations for any office.  Such nominations shall be in writing, signed by the members making the nomination stating clearly the office for which the candidates(s) is nominated.  Such nominations shall be in the hands of the Secretary by the First of April, prior to the day of election. 

 

  1. The Secretary shall be responsible for notifying each member of the Chapter the nominations as made by the Nominating Committee and those made by the members at large, and setting for the date of the annual meeting and election as specified in ARTICLE III of the BY-LAWS.

 

  1. Should the Secretary receive more than one nomination for an office, he shall prepare paper ballots on which shall appear the names of the different nominees for that office arranged in alphabetical order.  Separate ballots hall be prepared for each office.  Short statements of qualifications, not to exceed 50 words may appear on the ballot if requested by rival candidates. 

 

  1. At the election meeting the President shall read the notice of the meeting as sent to the members by the Secretary with the names of the different nominees, and if there should be only one member nominated for any office, the president shall forthwith declare him elected.

 

  1. Where there shall be more than one nominee for an office, a ballot shall be held and not less than a majority cast of members present at the annual meeting for the candidate for such an office shall be required to elect.  The Secretary shall have a current list of paid members as of December 31 of the prior year available at the time of balloting and shall check off the names and members as they vote.  Absentee ballots may be requested from the Secretary not earlier than seven days before the election and shall be submitted in a sealed envelope before the balloting with the absent member’s name written on the envelope. 

 

  1. The term of the elected officers shall coincide with the fiscal year.

 

  1. The President, subject to approval of a majority of the Executive Committee, shall appoint a Chapter Representative  (who shall be a full member) to be member of the National Council of Chapters for a period of three years following the pattern prescribed by the Council of Chapters.  Notification of this appointee will be made available to the membership.